Privacy Policy

Last updated: May 2026.

Resume Calibrator ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered resume and cover letter building service (the "Service").

1. Information We Collect

Personal Information

When you create an account, we collect:

• Email address
• Account authentication credentials (securely hashed)
• Any additional profile information you choose to provide

Professional Information

To provide the Service, you may submit:

• Resume data including work history, education, skills, and professional experience
• Job descriptions for positions you are applying to
• Company names and related application details
• Cover letter content

Usage Data

We automatically collect certain information when you use the Service, including:

• Pages visited and features used
• Date and time of visits
• Browser type and device information
• Referring website addresses

2. How We Use Your Information

We use the information we collect to:

• Provide, operate, and maintain the Service
• Process your resume and job description data through AI models to generate tailored resumes and cover letters
• Create and manage your user account
• Improve and develop the Service
• Communicate with you about the Service, including support inquiries
• Monitor usage patterns and detect and prevent technical issues or abuse

3. AI Processing of Your Data

The core functionality of Resume Calibrator involves processing your professional information and job descriptions through AI models. When you use the Service:

• Your resume data and job descriptions are sent to third-party AI providers (such as Google, DeepSeek, or OpenRouter) to generate tailored content.
• These AI providers process your data solely to fulfill your request and return the generated results.
• We do not store your data on the AI provider's systems beyond what is necessary to complete the request.
• Each AI provider has their own privacy policy governing how they handle data during processing.

4. Data Storage and Retention

Your data is stored on secure servers. We retain your personal information and professional data for as long as your account is active or as needed to provide the Service. You may request deletion of your account and associated data at any time by contacting us at [email protected].

5. Data Security

We implement appropriate technical and organizational security measures to protect your personal information, including:

• Encrypted data transmission (HTTPS/TLS)
• Secure password hashing
• Access controls limiting data access to authorized personnel
• Regular security assessments

While we strive to protect your data, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security.

6. Third-Party Services

The Service integrates with the following types of third-party services:

• AI Providers: Google AI, DeepSeek, and OpenRouter are used to process resume data and generate AI content. Each provider's privacy policy applies to data they process.
• Analytics: We use Google Analytics to collect and analyze usage data. Google Analytics uses cookies to track interactions. You can opt out by installing the Google Analytics opt-out browser add-on.
• Authentication: We use Google OAuth for sign-in. Google's privacy policy governs the authentication data they collect.

7. Cookies and Tracking Technologies

We use cookies and similar tracking technologies for:

• Authentication and session management (essential cookies)
• Security and anti-forgery protection
• Analytics to understand how the Service is used (via Google Analytics)

You can control cookies through your browser settings. Disabling essential cookies may affect the functionality of the Service.

8. Your Rights

You have the right to:

• Access: Request a copy of the personal data we hold about you.
• Correction: Request correction of inaccurate or incomplete personal data.
• Deletion: Request deletion of your personal data and account.
• Export: Export your resume and professional data from the Service.
• Opt-out: Opt out of analytics tracking via browser settings or the Google Analytics opt-out add-on.

To exercise any of these rights, please contact us at [email protected].

9. Data Sharing

We do not sell, trade, or rent your personal information or professional data to third parties. We may share your information only in the following circumstances:

• With AI providers as necessary to provide the Service (as described above).
• To comply with a legal obligation or legal process.
• To protect and defend our rights or property.
• To prevent or investigate possible wrongdoing in connection with the Service.

10. Children's Privacy

The Service is not intended for use by individuals under the age of 18. We do not knowingly collect personal information from children. If we discover that a child under 18 has provided us with personal information, we will delete such information immediately. If you become aware that a child has provided us with personal information, please contact us at [email protected].

11. International Users

The Service is hosted in the United States. If you are accessing the Service from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States. By using the Service, you consent to this transfer.

12. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. We encourage you to review this Privacy Policy periodically for any changes.

13. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

Resume Calibrator
Email: [email protected]